Working for a leading Property Management organisation, the Estate Administrator will provide essential support to the property management team on a large multi property estate, ensuring efficient day-to-day operations and excellent service delivery. This varied position combines administration, client liaison, and project coordination. You will be the first point of contact for occupiers, contractors, and visitors, while also helping to deliver key property management and compliance initiatives.

Responsibilities
In this role you will provide daily administrative support to the property management team and act as the first point of contact for occupiers, contractors, and visitors. You will manage diaries, schedule meetings, and prepare accurate minutes. You will also assist with financial administration including service charge budgets, invoicing, and reporting. The role involves coordinating contractor call-outs, maintaining logs and progress reports, and supporting compliance systems.

Candidate Profile
We are seeking someone with at least two years of experience in administration in property/facilities management. Strong IT skills, particularly with Microsoft Office, are essential, and experience with CAFM systems would be an advantage. You will need excellent organisational skills, the ability to manage multiple tasks, and confidence in dealing with clients and contractors. 

What We Offer
You will be joining a company that manages a wide-ranging property portfolio and prides itself on professionalism, innovation, and outstanding customer service. In return, you can expect a competitive salary and a comprehensive benefits package, structured training and career development opportunities, and a collaborative and supportive team environment. 

Maintenance Operative

Mayfair

£33,000 - £36,000

Hexagon Group are proud to be working with one of the UK’s leading property management companies in their search for a Maintenance Operative to join the on-site team at a super-prime residential development in the heart of London’s West End.

This is an exciting opportunity for a hands-on professional to work within a first-class environment, delivering outstanding service to residents while ensuring the building is maintained to the highest possible standards. The successful candidate will be responsible for carrying out a wide range of planned and reactive maintenance tasks across the development.

Key Responsibilities:

• Conduct general maintenance and minor repairs across the building, including plumbing, carpentry, basic electrical, and painting/decorating tasks
• Support the Facilities Manager with routine inspections and health & safety checks
• Ensure all common areas, plant rooms, and back-of-house areas are kept safe and presentable at all times
• Liaise with contractors and support access arrangements for specialist maintenance works
• Respond promptly to maintenance requests raised by residents or the on-site team
• Monitor and maintain stock levels of tools and consumables
• Maintain accurate records of work completed and report any issues or potential risks

Requirements:

• Previous experience in a similar Maintenance or Facilities role, ideally within residential or hospitality environments
• Strong all-round maintenance skills with a proactive and professional approach
• A good understanding of health & safety and compliance procedures
• Excellent customer service and communication skills
• Ability to work independently and as part of a wider team
• A relevant qualification (e.g. City & Guilds, NVQ) would be advantageous

This is a fantastic opportunity to join a prestigious development where quality and service are paramount. If you take pride in your work and are looking to join a forward-thinking property management company, we’d love to hear from you.

Client-Side Building Manager

City of London

£55,000 - £60,000

Hexagon Group has an exciting opportunity for a Building Manager to join a client-side real estate investment company that owns a highly prestigious property portfolio across London. They are now seeking a Building Manager to take responsibility for a Grade A, multi-tenanted asset in the City of London, spanning over 150,000 sqft of floor space.

Key Responsibilities:

• Responsible for the property’s health & safety, ensuring the tenants follow the procedures closely and all statutory compliance is up to date and logged correctly.
• Supporting with the production and management of the service charge budget
• Working closely with the occupiers, forming strong relationships and frequently communicating with them.
• Management of both hard & soft service contracts, which includes M&E, cleaning, security, and front of house services.
• Working with internal teams to identify opportunities to maintain and improve the building’s energy and sustainability performance.
• Coordinating building works with contractors, ensuring they have the relevant permits to work and that health and safety procedures are consistently followed.

Our client is seeking experienced Building Managers with a proven track record in overseeing multi-tenanted commercial properties. The ideal candidate will have several years’ experience managing service charge budgets exceeding £1 million, possess strong knowledge of statutory compliance requirements, and demonstrate a solid understanding of M&E and BMS systems.

You will have an engaging, outgoing personality and a proven track record of delivering exceptional levels of customer service. Furthermore, holding an industry recognised qualification such as IOSH, NEBOSH, or an IWFM certificate would be advantageous.

Please apply with a copy of your CV!

Our client is a leading building consultancy, with an incredibly supportive culture, and amazing clients primarily within the commercial real estate sector. Having grown significantly over the last year they are now seeking to recruit an Associate Director who will be joining their Building Services Engineering team.

 The successful post holder will be responsible for providing a wide range of building services related technical advice to clients relating to both projects, asset management/maintenance and sustainability. Duties will include surveying and auditing clients M&E plant and infrastructure, providing technical M&E expertise on lifecycle, and refurbishment projects, technical due diligence (TDD), auditing M&E contractors, along with providing energy efficiency advice.

The ideal candidate should have similar experience to the above, along with building services qualifications (Degree, HND, or HNC), and great communication skills with this being a client facing role.

A hybrid opportunity, you’ll divide your time working between client sites, home working, and seeing colleagues at the office. The role comes with a Salary up to £85,000, car allowance, bonus and a flexible benefits package.

Our client is a boutique building services consultancy that work with some of the biggest names in commercial property. Having grown significantly in 2025, they are seeking a Senior Electrical Design Engineer who will play an integral role in the next stage of the companies growth.

In terms of projects, you’ll be involved with both small and large building services projects including refurbishments and plant upgrades. You’ll have far more contact with clients to collaborate in this role compared with what you would working for a larger practice, and that’ll help you to shape high-quality, innovative design solutions. You'll produce and review detailed design drawings, specifications, and calculations, ensuring alignment with client expectations, industry standards, and sustainability goals.

To thrive here, you'll need a degree in Electrical Engineering, at least 5 years’ experience in the building services sector, and a solid understanding of industry standards and design software such as AutoCAD, Revit, and ETAP.

A hybrid role, you’ll work from home for two to three days, and heading into the office or to meet clients for the remainder of the week.  The position comes with a salary up to £65,000, bonus, healthcare, pension, a full dual screen home office i.t set up, and a company credit card. 

Our client is a boutique engineering consultancy specialising in providing a wide range of advice to clients including Mechanical and Electrical Asset Management, Project Management, and Energy and Sustainability Consultancy. Focussed on the prime commercial property sector, their clients include real estate investors, property advisors and building occupants, primarily in London

The are now seeking an M&E Consultant/Projects Manager to deliver M&E plant replacement projects, and sustainability led projects within commercial properties from inception to completion. Duties will include delivering technical and strategic support across the full project lifecycle, from conducting an initial survey, preparing feasibility studies, performance specifications and tender documentation, M&E contractor procurement, contract administration, and project delivery.

Although projects will be mechanical and electrical, a candidate with a mechanical bias is preferred. The ideal candidate might come from a variety of backgrounds – engineering consultancy, client side, or FM contractor, but should have demonstrable experience delivering FM/CAPEX type projects.

An excellent opportunity to work for a growing company, it comes with a salary up to £70,000 plus various benefits.

Building Manager 

Central London

£55,000 - £60,000

Hexagon Group is proud to be partnering with an established managing agent in the recruitment of a Building Manager for a landmark, multi-tenanted property in Central London, spanning over 120,000 sq ft. This is an exciting opportunity to take full ownership of a prestigious asset, working closely with several high-profile occupiers and building a trusted relationship with a prominent client.

Key Responsibilities:

• Take responsibility for the day-to-day operational management of the property, responding promptly to tenant issues, and forming a close relationship with your client.
• Ensure all health & safety procedures are followed by tenants and that statutory compliance is up to date and accurately logged.
• Support the production and ongoing management of the service charge budget.
• Lead tenant engagement initiatives, including events and activities within communal areas.
• Manage both hard and soft service contracts, including M&E, cleaning, security, and pest control.
• Management of any projects which may include fit-outs, refurbishments, or M&E replacement projects.

We are keen to speak with experienced Building Managers who have a proven track record overseeing multi-tenanted commercial assets. The ideal candidate will have hands-on experience managing service charge budgets, a thorough understanding of statutory compliance and health & safety regulations, and competent technical knowledge of M&E systems. Project support experience is also desirable, particularly in coordinating contractors, managing timelines, and minimising disruption to occupiers.

Our client is keen to speak with team players, who have an engaging personality and a passion for the property management sector. Ideally you will hold an IOSH or NEBOSH Certificate, or another industry recognised qualification.

Our client is keen to move on this vacancy fast and will be looking to interview suitable candidates ASAP.

Facilities Manager – 12 Month FTC – Start Mid-September
£37,000 - £40,000 + Car Allowance and Fuel Expenses
Home Based – Portfolio Covers London’s Home Counties

We are working with a well-respected property management company to appoint an experienced Facilities Manager for a 12-month maternity cover contract. While initially a fixed-term role, there is strong potential for the position to become permanent based on performance.

As the Facilities Manager, you take full responsibility for a portfolio of mixed-use properties, including office buildings, retail parks, and business parks. The portfolio spans several key sites located across London’s Home Counties. You will be responsible for ensuring day-to-day operations run smoothly across all sites, delivering high-quality facilities management services and maintaining excellent tenant relationships. You will work from a client’s Central London office one day a week, with the remaining time being spent working from home, or out on site inspections.

Successful candidates will ideally have prior experience working for a managing agent and be confident overseeing service charge budgets, coordinating both hard and soft services, and ensuring full compliance with health and safety regulations. Strong communication and organisational skills are essential, as is the ability to liaise effectively with tenants, contractors, and stakeholders. A full UK driving license and access to your own vehicle is require, and while a car allowance is included, mileage will also be reimbursed.

This is a fantastic opportunity to join a stable and professional property team, where your contribution will be valued, and there is a genuine opportunity for the role to become a long-term position. If you're available to start from mid-to-late September and would like to find out more, please get in touch for a confidential conversation.

Senior Facilities Manager

Central London

£75,000 - £80,000

Hexagon Group is delighted to be supporting a global real estate company in their search for a Senior Facilities Manager to oversee several Grade A office buildings, occupied by some of the world’s most notable companies. Within your portfolio, you will be overseeing six properties, one of which you will manage directly, while overseeing a team of three who manage the remaining properties. This is a fantastic time to join an experienced property management team, with several recent promotions that highlight their commitment to employee training and development.

Key responsibilities:

• Working closely with the team that reports into you; providing guidance and mentorship when required and carrying out yearly reviews.
• Day to day management of your allocated property, attending to tenants needs, and management of service partner’s.
• Planning strategically with the senior management team on areas to improve service delivery and working on various projects.
• Liaising closely with your client, and ensuring your team deliver high levels of customer service to their tenants and client.
• Taking a keen interest in energy & sustainability, driving key initiatives within the managed portfolio, and identifying new ways to enhance this further.
• Assisting with the procurement of new service partner contracts when needed
• Oversight of each building’s service charge budget and understand each tenant’s lease agreements.
• Acting as an escalation point for any issues that may arise with either tenants or clients.
• Oversight of all health & safety and compliance within the managed portfolio

It is essential that you come from a managing agent background, and given the line management responsibilities of this role, you will have worked at a senior level beforehand, and you must have directly managed a team of Facilities Managers before. In addition, you will have extensive knowledge of health & safety and have a track record in delivering ESG projects. In addition to your experience, ideally you will hold a health & safety certificate, and have managed multi-million pound service charge budgets.

We are keen to speak with individuals who are passionate about customer service and attentive to the needs of tenants and clients. You must be a strong team player with an outgoing personality.

Our client is keen to move on this vacancy fast and will be looking to interview suitable candidates ASAP.

Facilities Coordinator

Central London – Home Working

£32,000 - £35,000

Are you seeking a role which offers unrivalled opportunities to progress with your career?

Would you like a role that allows you to work from home four days a week?

Hexagon Group is delighted to partner with a leading facilities management company in recruiting a Facilities Coordinator to support the facilities management team that manage a mixed-use property portfolio across Central London. You will work closely with 2 Senior Directors, along with providing administrative support to the wider FM network that cover Central London. You will join a team with numerous success stories and be given plenty of opportunities for career progression; one day a week will be based from our client’s Head Office in Central London, and the remaining 4 days will be spent from home.

As the Facilities Coordinator, you will support the Facilities Management team with administrative tasks, working with systems such as Elogbooks, RiskWise, and other property management software. You will coordinate work with the relevant contractors while delivering exceptional customer service to your client.

Key Responsibilities:

• Support the Facilities Management team with day-to-day administrative tasks, helping ensure smooth operational delivery.
• Develop a working knowledge of property management processes, compliance standards, and company procedures.
• Raise work orders and process low-value approvals on behalf of Facilities Managers.
• Assist in tracking and closing actions from Health & Safety audits and compliance documentation.
• Ensure statutory compliance records are accurately maintained and up to date.
• Prepare monthly and quarterly client reports, and participate in client meetings to present data and support service delivery.
• Maintain and update client portals, track outstanding work orders, and review PPM schedules for accuracy.
• Handle general admin tasks including document compilation, travel coordination, and providing cover for other Coordinators as required.

You will have several years’ experience working in the facilities management sector, ideally in an administrative capacity. Experience with systems such as Elogbooks, RiskWise, and general property management software is highly desirable. You should also have a strong understanding of statutory compliance and health and safety protocols; holding an industry-recognised qualification such as IOSH would be advantageous.

We are particularly keen to hear from individuals who are passionate about the Facilities or Property Management industry and are eager to build a long-term career in this field.