Facilities Administrator

Newbury

£28,000 - £32,000

Hexagon Group are delighted to be partnering with a growing facilities & property management company, supporting them with the recruitment of a Facilities Administrator based out of Newbury and supporting a team of Facilities Managers to manage a mixed-use portfolio across the M3 / M4 corridor.

This is an exciting opportunity to join a company which will offer unrivalled training and opportunities to progress your career. The long term ambition for this role is to develop the successful candidate to become a Facilities Manager of their own portfolio.

Key Responsibilities:

• Working closely with a team of Facilities Managers, supporting them with their administrative duties.
• Supporting the FM team, and ensuring their statutory compliance is always up to date.
• Raising and issuing approved purchase orders
• Liaising with contractors and coordinating works.
• Carrying out site visit and reporting any issues.
• Attending meetings and taking notes as required.

You will have a background in facilities management, ideally working as a Facilities Administrator or as a Helpdesk Operator. You will have experience with general administrative duties and be competent with MS Office functions. Due to the travel requirements of this role, it is essential that you hold a valid driving license, and have access to your own vehicle.

Furthermore, you will be passionate about the FM industry, have a warming personality, and be a good team player.

If this role is of interest, please don’t hesitate to apply and one of our consultants will be in touch!

Facilities Coordinator

London

£27,000 - £32,000

Hexagon Group are delighted to partner with a leading facilities management company who are recruiting a Facilities Coordinator to assist the facilities management team with managing a prestigious client’s property portfolio across London’s West End. You will be joining a team which has numerous success stories, and you will be provided with lots of opportunities to progress with your career.

 As the Facilities Coordinator, you will be responsible for supporting the Facilities Management team with administrative tasks, working with systems such as Elogbooks, Proactis, Planon and coordinating work with the relevant contractors.  

 Key Responsibilities:

• Act as a key point of contact for any tenant queries
• Raising and issuing PO’s
• Completing health & safety reports using their internal system
• Liaising with contractors, and coordinating work
• Ensure the PPM schedule requirements are undertaken
• Supporting the wider facilities management team with administrative duties.

You will have several years’ experience working within the facilities management field, ideally this will be working in an administrative position. In addition, you will have ideally worked with Elogbooks, Proactis and Planon beforehand, or similar systems to these. If you hold an industry recognised certificate such as an IOSH, this may also put you at an advantage.

We are keen to speak with individuals who are passionate about the Facilities / Property Management industry and are keen to forge a career in this sector.